Information for 2016-17 Private Candidates:
Please note the closing date for entries for June 2017 was 10th February. Unfortunately we are unable to accept late entries.
What you need to do before making an application
Obtain the specification from the awarding body for the qualification that you wish to take. This will contain all the information about the examinations you will be taking. It is your responsibility to obtain from the awarding body website relevant pre-release material, or ask us to obtain it for you if it is only available on the secure website. Most awarding bodies also publish guides for private candidates.
All applicants should be aware that no centre is obliged to accept private candidates and that awarding bodies will not intervene if a centre refuses to accept an individual as a private candidate. As with all other examination centres, we reserve the right to refuse to accept a prospective private candidate and we are not obliged to give a reason if we decide not to accept an application. Our decision whether or not to accept an application from a private candidate is final and non-negotiable.
Please note we do not accept entries for candidates under the age of 16.
Exam entry information
Please note we do not accept entries for any subject that requires coursework, controlled assessment or oral or practical component.
Entries are accepted for the following awarding bodies only, AQA, OCR, Pearson and WJEC.
It is your responsibility to find the entry codes and information for the subjects you wish to enter.
Entry fees must be paid in full before the deadline specified.
Do not enter for exams through more than one centre at a time - timetable clashes will be impossible to resolve.
All exam fees must be paid by Friday 10 February 2017 – there will be no exceptions and late entries will not be accepted.
Please note we are unable to advise you of the individual dates and times of the exams you plan to take. You will receive, in due course, an Exam Timetable which provides this information. In the meantime, you can check the date of your chosen exam on the awarding body website:
All exams will be sat in the main hall and we are unable to offer any access arrangements.
AS/A Level – modular (legacy) £90 per unit
AS/A Level – Linear (new) £180 per subject
GCSE - Linear £90*
*there may be exceptions for certain subjects so please check with exam office
Complete the Private Candidate entry request form, providing the following information:
• Your full legal name
• Current full address
• Date of birth
• Email address and contact telephone number
• Include a copy of photographic ID, passport or driving licence
• UCI & ULN number. If you have taken exams previously, this can be found on your results information or certificate
• The awarding body and syllabus code, unit codes and certification code of the exam you wish to take (you should obtain these from the awarding body website)
Submit the form together with payment (cheques should be made payable to Queen Mary’s College) by the deadline. If you would like us to acknowledge receipt of your form and payment please include a stamped addressed envelope.
If exam entries are made through us, candidates are expected to sit these exams at Queen Mary’s College, Basingstoke. If you do not live locally you are advised, for your own convenience, to find a centre close to your home where you can sit your exams.
Contact with Queen Mary’s College
Once you have sent your entry request and payment you will not hear from us for some time. Our first mailing to you will be in April when we will send your exam timetable.
It is important that you let us know if you change your address as this is where confirmation of entry and exam timetables will be sent, as well as your results and certificates.
If you need to contact us we do prefer email: [email protected]
If you do need to speak to us our telephone number is 01256 417519
Statement of Entry/Exam Timetable
Please check this very carefully. It will inform you of the date and session of your exam and the units entered. Please also check your personal details as these are the details that will appear on your certificate. If you do not correct errors at this stage they will appear on your certificate and a substantial fee will be charged by the awarding body to make any alterations.
All exams are conducted in accordance with JCQ regulations. Please ensure you read the information on the reverse of your timetable and arrive on time.
Morning exams start at 08.50 and afternoon exams start at 13.15. You must be outside the exam venue at this time. If you are driving please park in the Visitors Car Park.
• You must bring photographic ID to each exam. Only a current passport, UK Drivers licence or HM Forces ID card are acceptable. Failure to produce any photographic ID for the invigilator to check during the exam forfeits your exam paper.
• You will need to bring your exam timetable to each exam as it shows your candidate and seat number
• You must not take into the exam room any unauthorised materials or equipment, this includes: mobile phones, i-pods, i-watches, MP3/4 players or any other potential technological or web enabled devices.
• We are not able to offer secure storage for these items and property left outside the exam hall is at your own risk.
• You will need a black pen
• You may bring a transparent pencil case and water in a clear bottle with the label removed
• It is your responsibility to bring a calculator or any other equipment permitted.
A full list of the regulations can be found on the Joint Council for General Qualifications website www.jcq.org.uk
Results are issued by awarding bodies. If you are unable to collect your results in person on the day they are issued, they will be posted to you, or emailed on request. If you have any queries about your results or wish to make any post results enquiries, please follow the instructions on the reverse of the Provisional Statement of Results.
Certificates will be available for collection in early December. If you wish to collect your certificates in person please telephone in advance, you will need to bring photographic ID with you. Any unclaimed certificates will be sent via standard Royal Mail post in January.
Withdrawing from an exam
There are deadlines for withdrawing from exams after which you will not receive a refund. Please keep us informed of any changes in your circumstances. Even if you are not entitled to a refund we would appreciate being told that you will not be attending. Please note we do not phone candidates to remind them of exams, it is your responsibility to arrive on time on the correct date.
The deadline for applications is 10th February 2017.